Tools for Dirt Bikes

I have been reviewing your concerns about the amount of money being spent on communication within the company, as well as those from inside out. I feel this is a great concern, yet easily addressable. I think that the larger concern is that of our marketing, obtaining pertinent research information and research data. Although I see this as a current issue and a great expense, there are also a few different ways that can be addressed.
I feel that since it is the simplest and least costly to address, I shall review employee communication issues first. The first issue with employee communication within the company is fairly simple to solve, and this would be with the deployment of an Instant messaging client strictly within our network. The immediate benefit of making use of an IM client is that it allows our employees to communicate in real time. There is no delay of attempting to make a phone call and leaving a message, sending a fax or email, or physically trying to make conversation with a person in the office. The IM client would allow for fast communication, similar to that of a text message, in that it is sent and received instantly, as well as being directed to the specific person. An IM client would also allow for the transfer of documents and files of any size, so the sharing of information would be made easier and it would also eliminate the need for costly office networking suites such as Microsoft Office. Deploying a system such as this would be simple and cost effective, in that the only work needed would be downloading and installing the system on each device and the system would be free to obtain and use. There are many IM clients available such as AIM and Yahoo Messenger, but I feel that for a business purpose that MSN messenger would best fill our needs. It is both simple to use and versatile in its abilities. The only drawback to this is that there is no real way to monitor employee use of this other than to intercept messages directly, which would be an invasion of privacy. An email system can be better monitored, but I feel that this would be much simpler and cost effective. There would also be little to no effect on our network system unless many large files were being transferred at one time. We could put into place employee emails as well with free accounts provided by servers such as Gmail, Yahoo, or AOL mail so that users may communicate with those outside of the office, but for the most part an IM client would take care of this as well, for if the user is offline a message may be left to that offline user that will be received the moment they log on. IM clients can also be installed on cell phones, so any employee can be reached anywhere at any time.
Now that we have solved the issue of employee inter/intra office communication, more pressing issues can be discussed. The first issue that I would like to try and resolve would be obtaining information effectively. My first proposal for this would be to deploying a more efficient company web site. We could deploy a website that allows for internet research, as well as intranet access to those with the proper company credentials. There would be a few benefits to this. A website can be integrated with many other sites and tools on the internet. Our website could make use of an RSS feed from a website that we may be trying to obtain information about current market trends or research information from so that we would always be in the know about what is going on as soon as the information is released. Many companies now also use twitter and facebook feeds to share information with the world. It is both instant and flexible in that the information is available as soon as it is posted, and code can be inserted to insert links and images to be directed at other web locations. These tools can all be integrated into a universal office website. With our own feeds of any variety, employees would be able to communicate to those inside and outside of the office any ideas they may want to exchange or new information that they may have discovered elsewhere. As a research tool I feel that this would be invaluable being that the wealth of information available would become limitless and for the most part free. The only cost to the company would be deploying such a system.
The intranet portion of this system would allow for us to exchange information that may need to be private, so only those with the proper access would be able to obtain this information. Other than being an invaluable research tool, I feel that such a system would be the same ???game changer??? for marketing. We would be able to make use of these feeds to advertise our products for free, instantly, and to an almost endless market of consumers. For those internet users that would follow us so that they can obtain more information about our products, we can make use of blast email software. Blast email software would have two benefits. The first would be the employees, because the software would automatically create a database of those that are going to receive the information we are about to send, so employees would not have to keep a constant monitor of those that need to be contacted. The second is that messages would be sent instantly and they can include text, graphics, coupons, or anything else we may desire to communicate with consumers. A system such as this is also great because it can be monitored. To make sure that this system is being put to proper use; any and all users can be kept track of in real time. We may see if our employees are doing as they are directed, or if they are being distracted by online games or social networking. This can be done without invading their privacy and personal messages because it simply shows the websites that they have been visiting during work hours. So in idea, we would be increasing productivity because we can be sure our employees are doing as they should.
One more thing that I would like to bring up would be granting our employees wireless access to both the inter and intranet of the company. I think that this is a without a doubt something that would benefit the company. Employees would be able to access their work data from anywhere they may be located with the system that I brought up previously. Allowing for the retrieval of work information from home may increase productivity if an employee performs any operation or discovers anything off of work hours. This would also allow for the sharing of work information at any given time. To no compromise security though, I feel that we would need to make sure that information could not be saved from outside of the office, by logging the IP address of the user, so that we know if it is inside or outside of the office. I say inside or outside of the office because I feel that if we also allow for users to have laptops within the office, they may perform other work related operations from anywhere within the office, not just at their desks. At the moment, we only allow internet access to those who are wired directly to our network at given locations.
I feel that all of the ideas that I have expressed would greatly benefit the company and the employees. They are cost effective and at the same time lessen the burden on our work force rather than weigh them down more. We would soon see a rise in productivity and profit, as our systems would be simplified and streamlines. I do hope that you would consider my ideas to enhance company operations and I hope to discuss their deployment soon. Thank You.

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